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United Nations Document Codes
The United Nations issues most of its official documents in its six working languages: Arabic, Chinese, English, French, Russian and Spanish. Many are also issued in German, which in 1973 gained the status of "documentation language" and has its own translation unit at the UN. The official documents are published under the United Nations masthead and each is identified by a unique document code (symbol) for reference, indicating the organ to which it is linked and a sequential number. There are also sales publications with distinctive symbols representing subject categories, as well as press releases and other public information materials, only some of which appear in all the official languages.
A definitive list of United Nations documentation symbols is published and periodically updated by the United Nations Library.〔United Nations Document Series Symbols, 1946-1996. New York, UN, 1998. Document ST/LIB/SER.B/5/Rev. 5. Sales No.: 98.I.6. Bibliographical Series/Dag Hammarskjöld Library; No. 5/Rev.5. Access from (Document Symbols : United Nations Documentation (UN). )〕 With the addition of new bodies and functions, the documentation scheme evolves to keep pace.〔(UN Documentation : Research Guide : Detailed Table of Contents : United Nations. ) Dag Hammarskjöld Library〕
==Online access to documents==
In 2001 the United Nations transferred its platform for electronic storage and distribution of documents, in operation since 1991, from internal accessibility to Web-based access. The revised system, to enable unrestricted public access over the Internet, was called the Official Document System (ODS). Parallel development of an Integrated Library Management System, to facilitate indexing of documents with links to ODS, was delayed until 2002 by budget cuts.
In 2004 the project to digitize older archived documents and upload them in electronic form was under way and ready to be made available once the system was opened up to the public at large. In 2007 the need for a proper content management system was recognized as a long-term solution. Since 2007, the global Making Commitments Matter Initiative is concerned with the creation of a searchable database of UN resolutions and conventions (UN-informed.org).
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